A16. Mileage Expense
Last Updated: November 5, 2019
This policy is designed to assist employees in reporting mileage expenses incurred while conducting Gibbys Electronic Supermarket business activities using their own vehicles when authorized.
Gibbys Electronic Supermarket expects employees to act responsibly and professionally when incurring and submitting costs. The organization will reimburse employees for pre-approved reasonable expenses on pre-approved business.
General Guidelines
- Reimbursable costs are calculated by applying the kilometer rate to the actual driving distance by using the most direct route.
- The kilometer rate is submit to change from time to time at the discretion of Gibbys Electronic Supermarket.
- Starting and Ending odometer readings must be written on each work order to claim mileage expenses.
- You must fill out a fully completed mileage summary sheet, weekly (Sat-Sun) to your Manager for approval and submit the expenses the week following when the expenses were incurred. Expenses not submitted within this time frame will be considered Null and Void.
- All payments will be issued to you the week following being submitted after review, by cheque only from accounting.
- All auto expenses are the employee’s responsibility. This includes paying the full deductible on your insurance should your automobile be in an accident during your working hours.
SIGNATURE
DATE